Manager, Program Operations

Reports To:

Chief Program Officer (CPO)


Job Overview:

Over 25 years, Save The Music (STM) has implemented a comprehensive systems-level approach to create positive change in America’s public schools. STM combines investments of instruments and resources to jumpstart music programs, support music teachers’ development and day-to-day work, and advocate for music as a necessary component of every student’s education. The Manager, Program Operations will be responsible for the operations of the Program teams grant making function – including school grant agreements, purchase and delivery of instruments and other grant components, vendor management, manufacturer relations, and other program-related operations.

Responsibilities and Duties:

Grant Fulfillment Operations

  • Overall responsibility for grant-making steps involved with the Programming team – including but not limited to a) negotiating/finalizing agreements between STM and school districts, b) purchasing and/or securing grant contents, c) ensuring the deliveries of the grant contents, d) distributing marketing materials to grantee schools.
  • Execute the purchasing, storage, fulfillment, and the payables process for school grants to be delivered on time and on budget at the start of each school year
  • Manage relationships with instrument manufacturers and vendor/local retailer partners related to vendor onboarding, pricing, purchase orders, invoicing and in-kind donations for delivery of grant packages to schools.
  • Manage 25+ Music Technology suppliers; research suppliers and engage prospects to reach the best possible relationship for STM in terms of product quality, product fulfillment, pricing, and in-kind donations.
  • Update key-data program documents (purchase values and timing): 1) Instruments purchased tracking; 2) Grant agreement database; 3) Fair Market Value documentation.; 4) Purchase Orders.
  • Work annually with the CPO and colleagues to refresh grant contents (particularly music tech grants).

Program Operations

    • Produce all forecasted and actual spending reports for Management and for STM’s annual audit.
    • Manage any necessary transactions for program activities.
    • Manage program related assets.
    • Carry out any additional special assignments as directed by The Chief Program Officer.


  • Passion for music education and youth development especially in historically marginalized communities
  • Bachelor’s degree required preferably in the arts, humanities, or management.
  • Minimum of 4 years of cross-functional project management and music industry experiences
  • Excellence in working within a dynamic, fast paced organization and manage multiple priorities simultaneously.
  • Exceptional attention to details
  • Excellent interpersonal skills with high emotional quotient (EQ)
  • Flexible and adaptive to changing priorities and new opportunities.
  • Strong proficiency with Microsoft Office applications. Proficiency with Salesforce is preferred and any knowledge/experience with Asana and Slack is a plus.
  • Any accounting experiences is a plus.

This position will be based in our NYC office with a hybrid work schedule.

Salary Range Based on Experience:


Featured Benefits:

34 PTO days (after the first year), hybrid work schedule, medical insurance, vision insurance, dental insurance, disability benefits, 403B Plan

How to apply:

Submit cover letter and resume to [email protected] with subject “Manager, Program Operations”


Founded in 1997, Save The Music is a national 501c3 non-profit that helps students, schools, and communities reach their full potential through the power of making music.

We are a compassionate team of educators, professionals, activists, and artists dedicated to serving the greater good. We are building a movement to fight social injustice and inequities within education and society through the power of making music. We believe that music is a common language that brings people together and is an essential tool for educating the next generation of community leaders.

We believe that every student benefits from music education and that music education builds life skills that help students after they leave the music classroom. In-school music and arts education is a fundamental and necessary component of a well-rounded education for all students pre-Kindergarten through 12th grade.

We believe strategic investments in public school music education programs sparks growth in a community’s music ecosystem. By collaborating and convening with community stakeholders, we strive to authentically support our partners to create sustainable, in-school music education programs and professional pathways for young people.

From our governing and advisory boards to our operating team, Save The Music is an organization that strives to be representative of the varied races and ethnicities, genders and sexual orientations, religious and political beliefs, and abilities of the communities we serve. We want to recruit, retain, and advance diverse talent because it makes our work more effective, creative, and resilient. If you are passionate about music and education, highly skilled in your field, and looking for a place where you can bring all of yourself to work, we want you.